Play a part in the revitalization of Downtown York! Downtown Inc is THE organization working to enhance and encourage investment in York’s central business district.  We do that through economic development, promotions, placemaking and public safety. 

oPEN pOSITIONS

Temporary Office Manager

Job Title:  Temporary Office Manager

Position Accountable to: Chief Executive Officer

Hours: Up to 40 hours/week, hourly *may require time outside of regular business hours

 Position Description: To support the day-today operations of the organization including all financial, accounting, and administrative-associated responsibilities.

This position requires strong organizational, verbal, and written communications skills. A strong work ethic, effective follow-through, and a strong knowledge of all Microsoft Office products are required. Experience with accounting software (QuickBooks) is strongly desired. 

Duties and Responsibilities:

Office Support

1. Answer phones and greet walk-in inquiries
2. Collect, open, and distribute mail
3. Maintain inventory of/ordering of office supplies
4. Assist with any mail merges or large mailings
5. Provide support to Chief Executive Officer and others on staff

Financials

Daily Responsibilities

• Manage all payables/receivables for the Downtown Inc organization, which include the York Business Improvement District Authority (YBIDA) and Main Street York, Inc. (MSY)
• Manage all payables/receivables for the Better York (BY) organization
• Make regular bank deposits and transfers (YBIDA, MSY, and BY)
• Prepare all invoices for approval, then print and mail checks (YBIDA, MSY, and BY)
• Manage bi-weekly payroll preparation, including correct tax withholdings (MSY)

Monthly Responsibilities

• Manage all monthly account reconciliations (YBIDA, MSY, and BY)
• Prepare monthly financials for inclusion in board packets (MSY and BY)
• Make necessary tax deposits with respective collectors (MSY)

Quarterly Responsibilities

• Prepare and file quarterly payroll tax withholding reports (MSY)
• Make necessary tax deposits with respective collectors (MSY)

Development

• Track all contributions received
• Prepare and send thank you letters for all contributions received
• Provide administrative support to Board and Committee for their responsibilities associated with fundraising

Above duties represent essential duties in compliance with Americans with Disabilities Act of 1992.

 Qualifications:

1.      Minimum of three (3) years related experience or education.

2.      Good verbal, written, communication, skills.

3.      Experience with QuickBooks or similar accounting software.

4.      Developed PC abilities; knowledge of various software.

5.      Ability to read and interpret financial information.

6.      Experience working in non-profit organizations preferred.

7.      Ability to function effectively and independent of direct-supervision.

8.      Must be detailed and deadline-oriented.

9.      Able to handle multiple tasks successfully.

10.  Ability to exercise sound judgment in evaluating and making decisions.

11.  Ability to handle sensitive issues with diplomacy and confidentiality.

Physical Demands:

1.      Workdays and office hours: Monday-Friday; 8:30 a.m. until 5:00 p.m.

2.      Maintain attendance standards in accordance with organizational personnel policies.

3.      Safely and skillfully, use all organization equipment.

4.      Understand and comply with all workplace behavior policies.

5.      Ability to occasionally lift and carry items weighing 20 pounds or less.

Benefits Package:

• Payroll-related taxes required by the government paid by Downtown Inc
• Workers compensation insurance
• Free parking at a nearby lot/garage

Downtown Inc’s Employee Handbook fully outlines all personnel policies. 
All employees are provided with a handbook at the time of hire.

Downtown Inc is an Equal Opportunity Employer. 

Interested? Send resume and cover letter to info@downtownyorkpa.com.

Internship Opportunities

Downtown Inc accepts interns for the Fall and Spring semesters, as well as summer breaks.

Business Development/Marketing Intern

Position Objective: To provide support to the Downtown Inc Small Business Liaison.
Examples of projects include, but are not limited to: maintenance of the downtown businesses directory, social media promotion of downtown retailers and restaurants, ribbon cutting press releases, communication of events and initiatives with merchants, and assistance with planning and coordination of workshops for merchants.

public relations/marketing intern

Position Objective: To effectively and properly communicate Downtown Inc initiatives. Examples of projects include, but are not limited to: press releases, e-newsletters, social media outreach and printed pieces for the organization.

Interested? Send resume and cover letter to info@downtownyorkpa.com.