Now Hiring: Marketing & Events Coordinator (FT)

Job Title: Marketing & Events Coordinator
Position Accountable To: Chief Marketing and Development Officer (CMDO)
Hours: Full-time, Salaried *job often requires time outside of regular business hours

Interested candidates should submit their resume, 3 references and salary requirements to by Friday, December 16.

Position Description: The Marketing & Events Coordinator plans, coordinates, promotes and executes all community events, including but not limited to First Fridays, Go Green in the City, Walking Tours, and Sweetest Pint Pub Tours; maintains the organization’s website, online calendars and social media accounts (responsible for regular and equitable postings); manages e-newsletters and e-communications; coordinates submitted articles, photos, calendar and business directory for the triannual Downtown York Magazine. 

The position requires strong interpersonal skills, top notch verbal and written communication skills, leadership skills, creativity, innovation and strategic thinking.  A passion for community and the job is essential.  Energy, self-motivation and the ability to work both individually and as a team player are vital.  A strong work ethic and effective follow through are also a must along with a strong knowledge of all Microsoft Office software and social media platforms; knowledge of Squarespace and Adobe Creative Suite a plus.

Duties and Responsibilities:

1.    Work with CMDO to ensure a comprehensive marketing effort for all Downtown Inc events and programs.
2.    Create and distribute promotional material for events and organizational initiatives.
3.    Maintain and update Downtown Inc website.
4.    Manage and maintain all online communications including website, Facebook, Twitter and Instagram accounts.
a.    Regularly monitor website and social media traffic and make strategic adjustments.
5.    Generate and distribute all e-news communications with Downtown Inc constituents and contacts.
6.    Write articles and edit submitted articles for Downtown York Magazine.
7.    Support CMDO in public relations efforts, including drafting press releases; and compiling, maintaining and organizing all public relations materials for events and programs.

1.    Staff position-related subcommittees.
2.    Schedule, plan and execute all Downtown Inc community events
3.    Monitor and manage event budget line-items specific to position’s role.
4.    Manage and direct event staff, interns and volunteers.
5.    Collaborate with business owners, community groups and other organizers on special events, festivals, community projects and other promotional events within the CBD.
6.    Manage effective and efficient communication between committee members, committee Chairs and across committees if necessary, to ensure event excellence.
7.    Monitor and assess events for deficiencies and develop plans for improvement, constantly striving for excellence in Downtown Inc programming.
8.    Represent downtown York at trade shows, festivals, mixers and expos.

1.    Responsible for orientation and training of marketing interns.
2.    Serve as point person on intern assignments.
3.    Complete intern evaluations at conclusion of semester. 

1.    Attend, record and distribute minutes at Promotions and Events Committees meetings.
2.    Manage communications between committee members and CMDO.

1.    Assist with planning and development of new programs and initiatives.
2.    Develop and maintain a positive working relationship with the entire Downtown York business community.
3.    Professionally represent Downtown Inc at events, on committees and generally throughout the community.
4.    Perform all other duties as assigned.

1.    Experience in event planning, fundraising, communications, social media, public relations, marketing, or some combination thereof.
2.    Good verbal, written, communication, consensus building skills.
3.    Strong PC abilities; knowledge of various software, including all MS Office programs.
4.    Knowledge of web site management (ideally using Squarespace).
5.    Basic graphic design skills and knowledge of Adobe Creative Suite a big plus!
6.    Strong interpersonal skills, with the ability to successfully interact in a diverse community.
7.    Self-motivated, imaginative, and an accomplished organizer.
8.    Ability to function effectively and independent of direct-supervision.
9.    Must be detailed, deadline and goal-oriented.
10.    Ability to successfully manage multiple tasks and stressful situations.
11.    Ability to exercise sound judgment in evaluating and making decisions.
12.    Ability to handle sensitive issues with diplomacy and confidentiality.
13.    Ability to work independently.
14.    Must hold a valid Pennsylvania driver’s license.

Above duties represent essential duties in compliance with Americans with Disabilities Act of 1992. 

Physical Demands:
1.    Office hours: Monday-Friday; 8:30a.m. to 5:00p.m.; flexibility required for early morning, evening and weekend events and meetings.
a.    Understand that this position will be responsible for First Fridays (Friday evening hours once a month), and several weekend events a quarter.
2.    Ability to safely operate a motor vehicle and a valid driver’s license required.
3.    Maintain attendance standards in accordance with organizational personnel policies.
4.    Safely and skillfully use all organization equipment.
5.    Understand and comply with all workplace behavior policies.
6.    Ability to lift and carry items weighing 10 pounds or less.
7.    Ability to stand for extended periods of time.

Benefits Package:
•    Payroll-related taxes required by the government paid by Downtown Inc
•    Workers compensation insurance
•    Medical Insurance (employee contribution dependent upon level of coverage desired)
•    Free parking at a nearby lot/garage
•    Nine paid holidays per year
•    Two weeks paid vacation per year*
•    Five personal days per year*

*Upon successful completion of 90-day probation period.

Downtown Inc’s Employee Handbook fully outlines all personnel policies.  All employees are provided with a handbook at the time of hire. 

Downtown Inc is an Equal Opportunity Employer.

Interested candidates should submit their resume, 3 references and salary requirements to by Friday, December 16.